The district is required by state and federal law to make available a series of policies, reports, and notifications.
They are posted below:
Access to School District Records
Requests for information that the district makes available according to the Freedom of Information Law should be made by filling out the FOIL Online Google form.
Annual Professional Performance Review
New York State Education Law requires each classroom teacher and the school principal to receive an annual professional performance review (APPR) that results in a composite effectiveness score and rating. All parents/guardians have the right to obtain the APPR quality ratings and composite effectiveness scores for their child’s current teacher(s) and principal(s) once they are available.
Access the APPR Request Form.
The Asbestos Hazardous Emergency Response Act (AHERA) requires public and private non-profit primary and secondary schools to inspect their buildings for asbestos-containing building materials.
During the 2017-2018 school year, asbestos projects were completed at Round Hill and Little Britain Elementary Schools and the Washingtonville Middle School. These DOL approved projects were completed while school was not in session. During the 2017-18 school year, there were no instances where Asbestos was an imminent hazard to the health or well-being of our students or employees.
The District’s management plans are available for review through the Office of Buildings and Grounds.
For further information, contact Paul Nienstadt who is the Asbestos Designee for the Washingtonville Central School District at 845-497-4000.
The District believes that regular school attendance and student success have a direct correlation. It is the intent of the district to strongly encourage students to be in attendance every day. Therefore, our goal is to have students participate in their education for the mandated 180 days a year. All children of compulsory attendance age (6 through the school year in which a child turns 16) must attend school on a regular basis.
In the case of a student's absence from school, parents are required to call the main attendance office at their school by the start of the school day to inform them of the reason for the student's absence. Otherwise, the school will make a reasonable attempt to contact the parents regarding the student's absence.
Please note that a written excuse must be provided and brought to the attendance office by the student upon his/her return to school. Without a note, the student's absence from school is deemed unexcused.
Access the Comprehensive Student Attendance Policy.
Code of Conduct
The District and Board of Education believe that order and discipline must be a shared responsibility among the school, home, and community. This Code of Conduct was developed in collaboration with students, teachers, administrators, parents, and other school-related personnel. Our primary concern in establishing a Code of Conduct is to enable our young people to become responsible, respectful and caring citizens within the school and community.
Access the school's Code of Conduct here:
The Washingtonville Central School District provides access for students, staff, and authorized visitors to the District’s Computer System (DCS). The Technology Guidelines, located HERE, provide the framework for appropriate use of the system.
A student’s use of the school’s or district’s computers and educational technology signifies that the student agrees to the general principles, acceptable use terms, prohibited use terms, internet usage terms, and sanctions outlined in the Technology Guidelines, or in the Code of Conduct, or as stated in the Board of Education policies. Violation of the use of technology will result in disciplinary action.
Student access to the DCS will automatically be provided. If you do not wish to have your child use the computer network system or the district’s computer and educational technology, please write and send a letter to your child’s administrator stating this request.
Dignity for All Students Act
The goal of the Dignity Act is to create a safe and supportive school climate where students can learn and focus, rather than fear being discriminated against and/or verbally and/or physically harassed. All public elementary and secondary school students have the right to attend school in a safe, welcoming, considerate, and caring environment.
More information can be found on the WCSD DASA webpage.
Disclosure to the Military
Pursuant to federal law, Washingtonville Central School District must disclose to military recruiters, upon request, the names, addresses and telephone numbers of high school students. Parents/guardians or students age 18 or older who do not want this information released to military recruiters should contact the district office at (845)-497-4000.
District Safety Plan
The safety of our students and staff is always the district’s primary concern. Prior to a new school year, the district’s safety team reviews and updates the confidential Washingtonville School Safety Plan, as mandated by the New York State Education Department (NYSED), followed by a 30 day period of public comment. The district invites members of the Washingtonville community to review the 2019-2020 School Safety Plan (see link below) and direct comments to the Communications email:
Access the Washingtonville District-Wide Safety Plan
The WCSD Board of Education will hold a public hearing on proposed changes to the District-wide School Safety Plan, 7:00 p.m. , September 23 at Round Hill Elementary School.
Parents have the right to ask for and review records about their child unless the District has been legally notified in writing that their rights as a parent have been terminated or otherwise limited by court order. Upon the parents' request, the district must make a child's records available within a reasonable time; in no case more than 45 calendar days after requested; before any meeting about their child's individualized education program (IEP); and before any due process hearing about their child's special education needs.
The rights of parents concerning educational records transfer to students at age 18. However, the district may disclose educational records to an eligible student’s parents if the student is claimed as a dependent for Federal income tax purposes by either parent, without the student’s consent.
Student records and or student record information may not be released without a parents' consent unless it is given to school officials, including BOCES or private school officials or district consultants and agents (e.g., school physician, school attorney, insurance company, service provider and/or evaluators) with a legitimate educational interest, state/local educational authorities or certain individuals designated under federal law; or otherwise as permitted by law (FERPA).
EMERGENCY PLAN FOR PARENTS
The District has developed emergency management and safety plans for each of its schools--a plan that is reviewed and revised annually. In the event of an emergency, find information on the school's Emergency Plan for Parents.
Equal Opportunity/Non-Discrimination Policy
The District hereby advises students, parents, employees and the general public that it does not discriminate on the basis of race, color, creed, gender, national origin, religion, age, economic status, marital status, military status, disability, predisposing genetic characteristics or sexual orientation in its educational programs, activities or employment practices and provides equal access to the Boy Scouts and other designated youth groups.
This policy of nondiscrimination includes, but is not limited to: (a) access by students to educational programs, counseling services, course offerings, student athletics, student employment assistance, extracurricular activities and other school resources; and (b) recruitment and appointment of employees, as well as their compensation, benefits, opportunities for advancement and/or terminations.
Furthermore, the District, its officers, employees, and agents shall not discriminate against students on the basis of actual or perceived race, color, weight, national origin, ethnic group, religion, religious practice, disability, sex, sexual orientation, or gender (including gender identity and expression).
The following are the District’s Compliance Officers:
Title IX (sexual harassment/gender or sex-based discrimination), Title VII (discrimination in employment based on race, color, religion, sex, and national origin), and Title VI (discrimination based upon race, color, creed, national origin, ethnic group, religion)
Mrs. Lynn Imperato
Director of Personnel and Staff Development
(845)-497-4000 ext. 27012
Section 504/Title II ADA (disability based discrimination and/or harassment)
Dr. Michael Cogliano
Assistant Superintendent for Pupil Personnel Services
(845)-497-4000 ext. 27201
General Nondiscrimination - Questions about this nondiscrimination policy may be directed to the appropriate Compliance Officer. The appropriate compliance officer has information related to grievance procedures. The Board also prohibits any retaliatory behavior against complainants or any witnesses. Any individual who believes that he/she has been subject to discrimination or harassment on the basis of race, color, weight, national origin, ethnic group, religion, religious practice, disability, sex; sexual orientation, or gender (including gender identity and expression) should report the alleged misconduct immediately, to the appropriate compliance officer, so that corrective action, up to and including discharge of an employee or suspension of a student, may be taken at once. In the event that the Complaint Officer is the offender, the complainant shall report his/her complaint to the next level of supervisory authority. The complainant shall not be discouraged from reporting an incident of alleged discrimination or harassment. In the absence of a victim's complaint, the Board, upon learning of, or having reason to suspect the occurrence of any discrimination or harassment, will ensure that an investigation is promptly commenced by appropriate individuals. Any person who has knowledge of specific acts that he or she reasonably believes constitutes wrongful conduct should disclose the conduct to the appropriate District official.
Every Student Succeeds Act (ESSA) Parental notification
Pursuant to the federal Every Student Succeeds Act, parents may request information regarding the professional qualifications of their child’s classroom teachers and teaching assistants including:
Family Educational Rights and Privacy Act (FERPA)
The federal Family Educational Rights and Privacy Act (FERPA) provides parents/guardians and students who are 18 years of age or older (known as “eligible students”) with certain rights with respect to the student’s education records. Parents/guardians and eligible students have the right to:
- Inspect and review the student’s education records within 45 days after the day a request for access is received by the school. These requests should be submitted to the child’s school principal.
- Request the amendment of the student’s education records that the parent/guardian or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights;
- Provide written consent before the school discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent as outlined below;
- File a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA are: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202.
Free/Reduced Lunch Program
Free/reduced meal applications are available at any time during the school year. Students who meet the eligibility guidelines are entitled to one complete breakfast (MS/HS only) and one lunch daily (all schools). Applications for free/reduced lunch are completed online.
Access the Online Free/Reduced Lunch Application.
More information about the District's Free/Reduced Lunch Program can also be found on the Food Services page.
Grade Promotion and Retention
Decisions about student promotion and placement are at the discretion of their school building principal. These decisions are guided by recommendations of teachers and staff members, past academic performance, and parent/guardian input. Past academic performance refers to a variety of indicators of student achievement and growth. Promotion and placement decisions are not based solely on student performance on New York state assessments in grades 3-8 English language arts or mathematics.
Access the annual WCSD Health Letter for Parents here.
Faucets and drinking fountains at all schools in the State are mandated to be tested for the presence of lead as outlined in a September 6, 2016 law authorized by Governor Andrew Cuomo. New State health regulations mandate that drinking water in schools throughout the State be tested to ensure that lead levels do not exceed the “action level” of 15 parts per billion.
In 2016, the District had lead testing done in all of its schools. The results of the testing can be obtained by contacting Paul Nienstadt at the number (845)-497-4000 ext. 27111.
Limited English Proficient Students
Within 30 days of the start of the school year, parents of Limited English-proficient students will be notified if their child is participating in, or identified as eligible for, a program of bilingual education or for English as a Second Language (ESL) instruction. Parents will also be notified within two weeks after placement if their child is placed in such a program or will receive such services after the beginning of the school year. In addition, parents will be advised of their rights, including their right to decline to have their child enrolled in the program.
McKinney-Vento Information (Children in Temporary Housing and Unaccompanied Youth)
All programs and services of the District are available to children in temporary housing and unaccompanied youth. Whenever a child in temporary housing or unaccompanied youth seeks to enroll in the district, and at least twice annually while the child is enrolled, the parent and child will be informed of their rights. Some of these rights include the right to attend the school they previously attended or to attend school in the district of current location, the right to be enrolled even though the admission requirements have not been completed and prior student records are not available, and the right to transportation to and from school.
District McKinney-Vento (Homeless) Liaison:
Mrs. Barbara Quinn
Assistant Superintendent for Curriculum and Instruction
(845)-497-4000 ext. 27021.
Parents Bill of Rights for Data Privacy and Security
Pursuant to Sections 2-c and 2-d of the Education Law, parents and students are entitled to certain protections regarding confidential student information as set forth below:
- A student's personally identifiable information cannot be sold or released for any commercial purposes;
- Parents have the right to inspect and review the complete contents of their child's education record;
- The District is committed to implementing safeguards associated with industry standards and best practice under state and federal laws protecting the confidentiality of personally identifiable information, including but not limited to, encryption, firewalls, and password protection when data is stored or transferred;
- A complete list of all student data elements collected by the State is available for public review at http://www.p12.nysed.gov/irs/vendors/ or by writing to Information & Reporting Services, Room 863 EBA, 89 Washington Avenue, Albany, NY 12234; and
- Parents have the right to have complaints about possible breaches of student data addressed. Complaints should be directed to the Director for Personnel and Staff Development, Lynn Imperato, at (845)-497-4000 ext. 27012.
- Agreements with third-party contractors/consultants will ensure that the subcontractors, persons or entities that the third party contractor/consultant will share the student data or teacher or principal data with, if any, will abide by data protection and security requirements.
- A parent, student, eligible student, teacher or principal may challenge the accuracy of the student data or teacher or principal data that is collected by filing a written request with the Superintendent of Schools or his administrative designee, by sending a written challenge to Central Administration at 52 West Main Street
Washingtonville, NY, 10992.
The Washingtonville Central School District is required by law to maintain a list of faculty, staff, and persons in parental relation who wish to receive written notification at least forty-eight (48) hours prior of pesticide applications at relevant facilities.
The District must also provide additional written notification to all parents and staff three (3) times per year to inform them of any pesticide applications that have occurred: within ten (10) days pf the end of the school year, within two (2) school days of the end of winter recess and within two (2) days of the end of spring recess.
Students’ names, grade levels, and photos may be published on the District website, in school publications or released to the media to recognize student achievement or depict activities of the District. Parents who object to the use of their child’s information or image for publicity purposes should notify both the superintendent of schools and their child’s building principal — in writing.
Please Note: While the District will honor the request of any parent who has submitted written notification opting their child out of publicity efforts, the district is not responsible for media that covers news happenings, sporting events or school events.
Section 504 of the Rehabilitation Act of 1973
Section 504 of the Rehabilitation Act of 1973, commonly called “Section 504,” is a federal law that protects students from discrimination based on disability. Section 504 assures that students with disabilities have educational opportunities and benefits equal to those provided to students without disabilities. Students may be eligible for evaluation and reasonable accommodations to enable access to educational facilities, programs and services. To be eligible, a student must have a physical or mental impairment that substantially limits one or more major life activity. If you believe that your child may have a disability and be entitled to reasonable accommodations and/or services, please contact Dr. Michael Cogliano at (845)-497-4000 ext. 27201.
Link to District 504 policy and comprehensive “Notice of Section 504 Rights
Children with special needs may be entitled to additional services from the school district in which they reside. If your child has special needs and is not known to the school administration, please call the District Office. Parents or persons in parental relation of newly enrolled students are hereby notified that they may obtain additional information regarding the referral and evaluations of student suspected of or having disabilities by reviewing the publication “A Parent’s Guide to Special Education in New York State for children ages three through twenty-one” on the New York State Education Department website at www.nysed.gov and/or by review the following Procedural Safeguards Notice at http://www2.ed.gov/policy/speced/guid/idea/modelform-safeguards.pdf or by contacting Mrs. Margo Hadley-Bell at (845)-497-4000 ext. 27211.
New York State Education Law also requires that each public school district accounts for the education of all resident minors. Please help the District comply with this requirement. If your child is home-schooled or attends a nonpublic school and has not previously been registered with the Attendance Office, please contact Paul Saladino at (845)-497-4000 ext. 24523.
Student Directory Information
The district releases certain types of neutral student information also known as “Directory Information. The District has designated the following types of information “directory” in nature (For example: name, address, phone number, etc.). Under FERPA, parents may object in writing to the release of that information.
Access the FERPA Parent Notice here.
Student Health Data
Because New York State is interested in child health data, schools are required to record students’ height, weight and Body Mass Index (BMI). If our district is surveyed by the state, we will only share group data (for instance, the number of second-grade boys whose BMI is below the fifth percentile), not individual data. However, if parents wish their child’s data to be excluded from such group calculations, they may do so by contacting their school nurse.
Student Privacy Rights (PPRA)
The Protection of Pupil Rights Amendment (PPRA) of NCLB affords parents and students over 18 years of age certain rights with regard to student surveys, instructional materials, physical examinations or screenings, and the collection, disclosure, or use of personal information. The district will provide you the specific or approximate dates during the school year when any of the following are scheduled or expected to be scheduled:
- Activities involving the collection, disclosure or use of personal information collected from students for the purpose of marketing or selling that information;
- The administration of any survey containing one or more of the items in the PPRA.
- Any non-emergency, invasive physical examination or screening that is required as a condition of attendance, administered by a school and scheduled by the school in advance, and not necessary to protect the immediate health and safety of the student and/or other students.
You will have the opportunity to exclude your child from participating in any of the above activities, by notifying the district in writing. Please call or contact the principal of your child’s school if you have questions about this notice.
Student Registration and Residency Determinations
Information and forms relating to the enrollment of students in the District can be obtained on the Registration page.
Title I Parent and Family Engagement-District Level Policy
Under the federal, Every Student Succeeds Act, school boards receiving federal Title I funds must adopt a written parent and family engagement policy that is developed jointly with, agreed on with, and distributed to, parents of participating children and is incorporated into the District’s Title I plan. For information contact the District Title I Officer, Mrs. Barbara Quinn, at (845)-497-4000 ext. 27021.
Website Accessibility Statement
The District is committed to developing healthy schools that support student learning and create an environment conducive to the health and well-being of faculty, staff and all students, while also supporting parents in accomplishing this goal. To that end, the Board of Education has adopted a policy that addresses: nutritional standards of foods and beverages sold on school grounds; physical education; extra-curricular activities; recess; emotional wellness; staff wellness; nutrition education and student awareness; community wellness and knowledge; and health education.
Access the District Wellness Policy