Main Menu

Explore More

District-wide School Safety Plan

As required by state education law, the Washingtonville Central School District maintains a District-Wide Safety plan and must post it on its website. This plan is designed to prevent or minimize the effects of violent incidents and emergencies and to facilitate the coordination of schools and school districts with local and county resources in the event of such incidents or emergencies.  The district’s safety team is responsible for reviewing and updating the district-wide safety plan prior to the new school year, and making it available for public comment for 30 days following.  

Introduction

Emergencies and violent incidents in school districts are critical issues that must be addressed in an expeditious and effective manner. Districts are required to develop a district-wide school safety plan designed to prevent or minimize the effects of serious violent incidents and emergencies and to facilitate the coordination of the district with local and county resources in the event of such incidents or emergencies. The district-wide plan is responsive to the needs of all schools within the district and is consistent with the more detailed emergency response plans required at the school building level. Districts stand at risk from a wide variety of acts of violence, natural, and man-made disasters. To address these threats, the State of New York has enacted the Safe Schools Against Violence in Education (SAVE) law. Project SAVE is a comprehensive planning effort that addresses prevention, response, and recovery with respect to a variety of emergencies in each school district and its schools.

The Washingtonville Central School District supports the SAVE Legislation and intends to facilitate the planning process. The Superintendent of Schools encourages and advocates on-going district-wide cooperation and support of Project SAVE.

Section I: General Considerations and Planning Guidelines    

Purpose

Emergencies in schools are defined as undesirable events that occur and have the potential to cause injury or illness to members of our school community or disrupt the orderly educational process.  They range from acts of bullying or harassment to catastrophic natural or man-made events.  Emergency management is the discipline of dealing with and avoiding risks. It is a discipline that involves preparing for an emergency situation or disaster before it occurs as well as supporting and rebuilding from the emergency after natural or human-made disasters have occurred.

Emergency management in our schools is the continuous process by which our staff, students, administrators, parents, school groups, emergency responders and our community manages hazards in an effort to avoid or mitigate the impact of disasters resulting from hazards.  Preventive measures and good planning will reduce the likelihood that emergencies will occur and allow us to address those that do in an expeditious and effective manner.  

Districts are required to develop district-wide school safety and emergency management plans designed to prevent and effectively manage such events to minimize the effects of serious incidents and emergencies.  These plans also facilitate the coordination of the District with local and county plans and resources when incidents and emergencies occur.

The district-wide plan is responsive to the needs of all schools in the District and is consistent with the more detailed building-level emergency plans.  Districts are vulnerable to a wide variety of acts of violence; and natural and manmade disasters.  To address these threats, the State of New York has enacted the Safe Schools Against Violence in Education (S.A.V.E.) law.  Project S.A.V.E. is a comprehensive planning effort that addresses prevention, response, and recovery with respect to a variety of emergencies in schools.

The Washingtonville Central School District supports the S.A.V.E. legislation.  As such, the Superintendent of Schools, Board of Education, and the entire District staff encourages and advocates on-going district-wide cooperation in support of Project S.A.V.E.

Superintendent’s Directive

The Superintendent will serve as the District’s Chief Emergency Officer (CEO) whose duties shall include, but not be limited to:

  1. Coordination of the communication between school staff, law enforcement, and other first responders;
  2. Leading the efforts of the district-wide school safety team in the completion and yearly update of the district-wide school safety plan and the coordination of the district-wide plan with the building-level emergency response plans;
  3. Ensuring staff understanding of the district–wide school safety plan;
  4. Ensuring the completion and yearly update of building-level emergency response plans for each school building. The CEO will require each building principal to maintain a Building-level Emergency Response Plan in compliance with Commissioner of Education Regulation 155.17(2). Each plan should be updated annually with the assistance of the Building Emergency Response Team (BERT).  The plan shall provide for lockdown, lockout, sheltering, evacuation, early dismissal, fire and other emergency planning and notification (when necessary) to students and staff, annual drills and exercises, and coordination with local and county emergency preparedness administrators. These plans shall be submitted to the District's Safety Team for annual approval and incorporation into the overall District-wide Safety and Emergency Management Plan.
  5. Assisting in the selection of security related technology and development of procedures for the use of such technology;
  6. Coordination of appropriate safety, security, and emergency training for district and school staff, including required training in the emergency response plan;
  7. Ensuring the conduct of required evacuation and lockdown drills in all district buildings as required by Education Law section 807; and
  8. Ensuring the completion and yearly update of building-level emergency response plans by the dates designated by the commissioner.

Identification of school teams

The District-wide Safety and Emergency Management Plan was developed pursuant to Commissioner’s Regulation 155.17(b)(13).  At the direction of the Board of Education and under the direction of the Superintendent, a District-wide Safety Team will be utilized for emergency management within the District. The Safety Team shall include, but is not limited to, representatives of the school board, teacher, administrator, and parent organizations, school safety personnel and other school personnel including bus drivers and monitors. At the discretion of the board of education, a student may be allowed to participate on the safety team, however, no portion of a confidential building-level emergency response plan shall be shared with such student nor shall such student be present where details of a confidential building-level emergency response plan or confidential portions of a district-wide emergency response strategy are discussed.

The duties of the team shall include the development, review, and update of the District-wide Safety and Emergency Management Plan in compliance with Commissioner of Education Regulation 155.17. The District Safety Team should meet regularly throughout the year to conduct the following business:

  1. Assess and review the District-wide Safety and Emergency Management Plan annually.
  2. Make any necessary recommendations regarding emergency operations, planning, procedures, and/or protocols.
  3. Conduct training sessions as necessary.
  4. Meet with, oversee, and help guide the Building-level Emergency Response Teams at each school as necessary.
  5. Meet as needed with the District’s Emergency Management Consultant to review protocols and procedures as well as receive training and instruction.
  6. Meet with local government and emergency service organization officials to develop procedures for obtaining guidance and for emergency situations that exceed the expertise and/or resources of the District. These procedures may then be incorporated into the District's Emergency Management Plan.
  7. Conduct all other business as deemed necessary.

District Safety Team

Members listed here may be removed from the “additional emergency numbers” table

Title Name Office Phone
Assistant Superintendent of Operations and Safety

Mr. Paul Nienstadt

Extension – 27111

Assistant Superintendent for Curriculum

Mrs. Barbara Quinn

Extension – 27022

Teacher/coach/resident

Ms.  Jennifer Czumak

Extension – 22500
Security Officer

Mr. John Delgardo

Extension – 24501
Transportation Supervisor

Mr. Ralph Perez

Extension – 27135

SRO

Mr. Charlie Martin

Extension – 24600

Nurse

Mrs. Maryke Traost

Extension – 21532

BOE President

Mrs. Jennifer Delova

 
Parent

Mrs. Rebecca Akers

 
HVAC Technician

Mr. Aaron Forman

Extension – 22573
District Social Worker

Mr. Paul Saladino

Extension – 24523

Teacher

Ms. Jennifer Dempsey

Extension – 21501
Communications Director 

Ms. Eunice Cunha

 
Student

Ms. Angelica Tripodianos

 
Bus Driver 

Donna Gildea

Extension – 27134
Bus Monitor

Mary Ann Eberling

Extension – 27134

 

Concepts of Operation

  1. The District-wide School Safety and Emergency Management Plan will be directly linked to individual Building-level Emergency Response Plans for each school.  Protocols developed in the District-wide School Safety and Emergency Management Plan will guide the development and implementation of Building-level Emergency Response Plans.
  2. All District building plans have been standardized to the extent possible so that leadership decisions are consistent and leaders may be interchangeable as necessary. The training and expectations set at the district level are applicable to all building team members.
  3. In the event of an emergency or violent incident, the initial response at an individual school will be by the Building Emergency Response Team.  
  4. Once the Superintendent and/or their designee are notified, the District Emergency Response Team may be mobilized to respond, and when appropriate, local emergency officials will be notified.  All will follow the emergency management protocols and practices outlined in the National Incident Management System (NIMS) and will practice Incident Command System (ICS) techniques to better manage these events.

Plan Review & Public Comment

  1. The District-wide Safety and Emergency Management Plan shall be monitored and maintained by the District Safety Team and reviewed annually on or before September 1st of each year. A copy of the plan will be available at the District office and on the District website.
  2. Building-level Emergency Response Plans shall be confidential and not subject to disclosure under Article 6 of the Public Officers Law or any other provision of law in accordance with Education Law Section 2801-a.  
  3. Full copies of the District-wide Safety and Emergency Management Plan and any amendments will be submitted to the New York State Education Department on or before September 1st of each year or within 30 days of adoption. 
  4. The Board of Education must formally adopt the District-wide Plan pursuant to Commissioner’s Regulation, Section 155.17(c)(xiii). This plan will be made available for public comment at least 30 days prior to its adoption. 
  5. Building-level Emergency Response Plans will be supplied to the New York State Police, County Police and all local police departments covering the District, by October 15th of each year or within 30 days of adoption.

Section II: Risk Reduction/Prevention and Intervention

Prevention and Intervention Strategies

The District utilizes a variety of intervention strategies to reduce risk and prevent critical incidents.

  1. Any utilized school safety officers and other security personnel are trained annually with the assistance of one or more of the following collaborative relationships:
    • Emergency Responders
    • Regional BOCES
    • District Consultants
    • School Resource Officers
    • Private Security at the Middle School and High School
  2. Training for school staff working in an incident control capacity may include:
    • Individual and group de-escalation techniques
    • Non-violent conflict resolution skills
    • Peer mediation 
    • Health Education Programs
    • 21st Century Professional Development
  3. The District may provide de-escalation techniques and nonviolent conflict resolution training to other staff annually.  Each building has some staff trained in nonviolent conflict resolution.
  4. Training may be available during staff development sessions, on conference days and via on-demand web-based training modules. 
  5. Procedures relating to building security including utilization of staff and security equipment are as follows:
    • All authorized staff members are expected to carry their classroom/office keys/swipe cards at all times.
    • All staff members are expected to wear District-issued photo identification badges.
    • After the designated start time of the school day, each school will be appropriately secured.
    • All visitors must report to each building's designated single point of entry and sign in before proceeding further into the building.
    • All contractors assigned to work in any building must first be authorized by the Facilities Department to receive an identification badge, which must be visible at all times when workers are on school property. All deliverables and delivery personnel must first be authorized by the Facilities Department, prior to delivery. An exception for regular food service deliveries may be made after the vendor has been authorized for the school year.

The District continually investigates other security measures and conducts staff development training to ensure schools are as safe as possible. Security measures include:

  • Security personnel
  • Surveillance cameras
  • Door-lock (buzzer) entry systems
  • Portable Radios
  • Alarm Systems
  • Keypad or swipe entry systems
  • Single or limited points of entry

Improving Communication with Students

Each of the schools within the district provides a wealth of school safety-related initiatives.  These programs may include peer mediation, bullying prevention, conflict resolution, social skills development, managing emotions and components of character education.  Students are involved in a wide variety of safety activities through both their classes as well as through work with school counselors, social workers, and school psychologists. School administrators will meet with students during the year and the teachers will update students on all new initiatives and programs. 

Each building has established a mechanism for the anonymous reporting of school violence and harassment and has communicated this to students and parents. The District utilizes GoGuardian and GoGuardian Beacon software and services, which reports directly to building administration.

The school district’s Code of Conduct is accessible to parents and students and reviewed with all students in the beginning of the school year. During the review with students, bullying, discrimination, harassment and violations of the Code of Conduct, along with consequences are discussed.

All staff members are trained in recognizing and effectively dealing with these behaviors, as outlined in the Code of Conduct.

In addition, each school has a wide range of programs and supports that impact school safety.  These may include offering a variety of clubs, classroom lessons, small group lessons and/or individual counseling sessions, school-wide meetings, morning meetings in classrooms, assemblies, mindfulness rooms, yoga and movement breaks, and a variety of wellness opportunities. 

Reporting Threats or Acts of Violence

Students, staff, parents and others are informed annually about the importance of reporting threats or acts of violence and the procedures of reporting. 

The District has developed a system for reporting threats and actual acts of violence.  The procedure for reporting is as follows:

  • Students are instructed to report threats and acts of violence to staff members.
  • Each school has designated a reporting process, which can be done anonymously.
  • Staff members are required to report all student referrals to the administration for investigation.
  • Staff training programs meet S.A.V.E. requirements.  Instruction on issues of school safety is provided to all employees each year.

Training, Drills and Exercises

The District will conduct emergency management drills and exercises annually including, but not limited to:

Evacuation and Lockdown Drills:  

Evacuation and lockdown drills will be conducted during school days in each school within the District with staff and students twelve (12) times annually (September – June). The first eight (8) drills are conducted prior to December 31st of each school year.    Eight of all such drills shall be evacuation drills.  Four of all such required drills shall be lockdown drills. The appropriate Fire Department may, upon mutual agreement with the District, participate in some or all of the drills and offer feedback regarding effective building evacuation in the event of a fire. The appropriate Police Department may, upon mutual agreement with the District, participate in some or all of the lockdowns drills and offer feedback regarding the effectiveness of these drills.  Drills shall be conducted at different times of the school day with at least one of the eight required evacuation drills occurring during a mass gathering events such as lunch or assemblies. 

Early Dismissal Drill:  

The District will conduct an Early Dismissal drill annually wherein students are dismissed early from each school.  Parents will be notified of these drills well in advance.  Transportation Officials and District staff may also take place in conducting and evaluation of this drill. 

Shelter-in-Place Drills:  

Each school in the District will conduct at least one (1) Shelter-in-Place Drill annually utilizing Shelter-in-Place protocols. The appropriate Police Department may, upon mutual agreement with the District, participate in some or all of the drills and offer feedback regarding the effectiveness of these drills. 

In addition to post-drill debriefings conducted by each building-level emergency response team, each building will complete a drill evaluation form that will be submitted to the district-wide safety team for periodic review. 

Each Building-level Emergency Response Team and representatives of the District administration engage in tabletop exercises facilitated by the district’s emergency management consultant.  Emergency response agencies are encouraged to participate in these exercises.  The district may opt to conduct functional exercises with emergency response agencies to involve staff, students and parents in realistic drills.

Staff Development Training:  

All general staff will receive training on District-wide procedures as well as specific procedures contained within their respective building-level emergency response plan.  This training shall occur prior to September 15th of each school year or within 30 days of joining the district. This training will be conducted at a staff development day in August, online or a combination of both.

The District will provide advanced training for each Building-level Emergency Response Team (BERT) and District-wide Safety Team annually. The training will include practices and procedures to educate, evaluate, update and review all Emergency management protocols and procedures the teams perform including, but not limited to Lockdown, Lockout, Evacuation, Shelter-In-Place, Hold-in-Place and Early Dismissal.  The District may involve local emergency responders to participate in this training.

Additional training may include but is not limited to:

  • De-escalation training
  • Warning signals for violence and mental health concerns
  • Non-violent conflict resolution

Proactive Building Security Measures

  1. The District buildings use limited points of entry.  All doors are locked.  Signs are in place directing visitors to sign-in at the reception desk at each school.  Main doors are controlled by remote “buzzer” entry during normal school hours.
  2. All schools have greeters or office staff members just inside the entrance to each school in the District.  These individuals ensure visitor sign-in procedures and help supervise building traffic flow.  The building principals are responsible for supervision of the greeters and other staff.    
  3. Staff members are required to wear visible identification badges. 
  4. Visitors are required to sign in and wear visitor identification. 
  5. Visitor access is limited to specific areas of the school building.
  6. All schools have cameras in place throughout the building both internal and external.

Vital Educational Information

Information on each building’s student and staff, transportation needs, and the telephone numbers of key officials are outlined in each Building-level Emergency Response Plan.

Early Detection of Potentially Dangerous Behavior 

This section contains the District policy and procedure for disseminating information regarding early detection of potentially dangerous behavior.  

  1. A “plain language” summary of the District’s Code of Conduct is provided to all students in the District at the start of every school year to ensure that all students understand acceptable behavior in the school setting.  The Code of Conduct delineates, among other behavior, lack of tolerance for harassment, discrimination, bullying and violence.
  2. A “plain language” summary of the District’s Code of Conduct is mailed or emailed to all parents/guardians of students in the District at the start of each school year, and is disseminated at the time of registration thereafter.
  3. All new employees will be provided with a copy of the Code of Conduct at the time of hire.  All teachers and other staff members will be provided with a copy of the Code of Conduct annually.
  4. Efforts are made on the building level in each of the District’s schools to identify, prevent, and resolve potentially dangerous behavior at the earliest possible stage.  Teams meet regularly in each building in order to work with classroom staff in identifying and preventing potentially dangerous behavior.  School counselors, school psychologists, school social workers, nurses, outside agencies (when appropriate), administrators, teachers, parents/guardians and students may be  involved in this process.
  5. District students at all grade levels participate in instruction guided by evidence-based violence prevention/intervention programs. Elements of these programs support students in identifying potentially violent or problematic situations with peers and in developing strategies to address these such as reporting to an adult.
  6. Secondary health curricula incorporate information regarding emotional health, the impact of drugs and alcohol on an individual’s behavior, and on responsible decision-making.
  7. Each of the District’s school psychologists/social workers may facilitate counseling groups for identified students around issues related to poor social skills development, managing emotions, and good decision-making.
  8. Certified and noncertified staff members working with students who have been identified by the Committee on Special Education as being at-risk for engaging in violent behaviors receive annual training in crisis prevention and intervention.  
  9. The District may work in collaboration with building-level and District-wide PTAs to offer parents/guardians information regarding early-warning signs of potentially dangerous and/or violent behavior, as well as a forum to discuss specific parental concerns.

Police Agencies

The District buildings fall within the jurisdiction of the following police departments:

Agency Phone Number
Washingtonville Police Department 845-496-9123
Blooming Grove Police         845-496-9161
New Windsor Police     845-565-7000
Orange County Sheriff’s Department 845-291-4033
New York State Police     845-344-5300

 

Hazard Identification

Identification of Potentially Dangerous or Hazardous Sites:

Each school will identify and locate areas of potential emergencies in and around its building. The Director of Facilities and building custodians will locate these sites.

  1. These sites are to include electrical, gas, heating, ventilation, water supply and sewage systems locations and shut-off valves. Local fire department personnel have and will continue to participate in these efforts. 
  2. These sites of potential emergencies will be listed in each Building-level Emergency Response Plan supplied to police, fire, emergency management services, and District personnel. 
  3. Potentially dangerous sites indicated below that are contained within school property and under the jurisdiction of the school district, will be checked regularly and inspected by building safety personnel on a regular schedule, at least annually. They include but are not limited to:
  • Electrical panels/shut-off 
  • Gas lines/shut-off 
  • Gas appliances 
  • Heating plant 
  • Sewage system
  • Structural failure 
  • HVAC
  • Water supply/shut-off 
  • Chemical storage and cleaning supplies 
  • Paper supply storage
  • Industrial arts room 
  • Science rooms and labs 
  • Isolated areas near the school 
  • Nearby aqueduct, streams, ponds, rivers (flooding) 
  • Steep areas near school 
  • Unprotected exterior gas/electric, air conditioning supplies or equipment
  • Playground equipment 

School Safety Personnel Allocations, Hiring, Duties, and Training 

Private Security and School Resource Officers

This plan includes contracts or memoranda of understanding that define the relationship between the district, personnel, students, visitors, law enforcement, and public or private security personnel.  These contracts or memoranda are consistent with the Code of Conduct, and define the roles, responsibilities, and involvement in the schools of law enforcement or security personnel.  The role of school discipline is delegated to school administration. All law enforcement agencies and private security receive the necessary training to enhance the school district security.

District Memorandum(s) of Understanding related to this section are maintained in the District office. 

Allocations

  1. At the elementary and middle school level, there is a single point of entry for visitors at each building and visitors to the school must be buzzed into the building, sign in and receive an identification badge issued by a safety greeter. Staff in the building all wear district-produced identification badges which must be worn at all times. Staff is trained to report to the main office any person they observe who is not wearing a badge.  In addition, at the middle school there is a police officer and safety personnel, each elementary school has a police officer in the building.
  2. At the high school level, there is a single point of entry for visitors, which is staffed during normal school hours by one of several staff members or safety personnel assigned to the High School. Visitors to the school must be buzzed into the building, sign in and receive an identification badge issued by a safety greeter. Staff in the building all wear district-produced identification badges, which must be worn at all times. In addition, an SRO and safety personnel are assigned to areas throughout the building.

Hiring

The interviewing and hiring of safety personnel follows the district’s practices for hiring of new staff. All new staff employed by the District must be fingerprinted in order to be employed.

Duties and Training

Greeters

  • contracted personnel at each elementary and middle school
  • buildings are staffed during regular school hours  
  • primarily responsible for enforcement of the visitor protocols
  • report unlawful activity 
  • provide escorts for parents and students when needed
  • members of building-level emergency response teams

Secondary School Monitors

  • staffed at select elementary, both middle schools and high school
  • actively monitor the building and support the staff with student safety and traffic
  • provide student supervision
  • check that school procedures are being adhered to
  • guide the arrival and dismissal processes
  • perform perimeter checks
  • report unlawful activity
  • escort students (if needed)
  • members of building-level emergency response teams

School Security Monitors

  • former military or law enforcement
  • staffed during regular school hours at the high school as well as for special events in the evening and on weekends   
  • enforce our visitor policy as well as actively monitor the building and support the staff with student safety and traffic.

LAW ENFORCEMENT

  • located in each school building
  • provide security and enforcement
  • liaison to outside resources in the event of an emergency
  • control automobile traffic patterns throughout the day.

Required training includes:

  • School violence prevention and intervention training
  • Site-specific training including review of all manuals (e.g., school district policies, Code of Conduct, District-wide School Safety Plan, School Handbook, etc).
  • Right-to-know training
  • Blood borne pathogen training

Section III: Response

Notification and Activation - Internal and External Communications

Internal 

After receiving the information from the Incident Commander at the scene, an email will be sent from the Superintendent’s office to all administrators and administrative offices alerting them to the nature and status of any incident in the district. The mass communication system may be used to provide information as deemed appropriate by the Incident Commander. Portable radios will also be used when possible.

External

Anyone with knowledge of an emergency event is encouraged to immediately call 911.

The District’s mass communication system will be used to provide information to parents/guardians and emergency contacts. The District website may also be used to provide updated information throughout an incident as deemed appropriate by the Incident Commander. Schools may also use their websites, groups, and hotlines for announcements or updates as directed by the Incident Commander.

When an emergency requires notification of staff, the Superintendent or his designee will provide updated information to parents and students through the emergency notification system. Additional information may also be found on the District’s website: https://www.ws.k12.ny.us/   

During an emergency, all contact with the media will be handled either by the Superintendent or their designee.  The media and public will be informed and updated as soon as practicable on all developments in statements released by the Superintendent or their designee.  Students, staff and parents should refer all questions and requests for information to the Superintendent in order to assure the release of factual and current information. The Superintendent may refer such requests to the Public Information Officer for response. 

By definition, emergency events are unforeseen and unpredictable.  The safety of students and staff is the primary focus of all activities surrounding an emergency event.   Every effort will be made to contact parents and the general public once the situation has stabilized. 

Situational Responses

Multi-Hazard Response

In the event of an emergency, a Command Center will be set up at a safe location in collaboration with emergency responders. Each building has specific plans for dealing with a wide range of hazards. Specific response procedures are sensitive in nature and therefore are contained within each confidential building-level emergency response plan.

In each emergency, the building’s administrator will contact the District office for assistance. The District office will provide support as appropriate and deemed necessary by the Incident Commander on the scene (i.e. sending additional mental health resources). The Superintendent or their designee will be the sole contact person for releasing information to the media and for communicating the status of the emergency with other District schools, out-of-district schools, private schools, and outside agencies.

Response Protocols

School Cancellation

  • The Superintendent or their designee will monitor any situation that may warrant a school cancellation and will make the determination to do so. 
  • The Public Information Officer will activate use of the District’s mass communication system. 
  • The Public Information Officer will contact the local media, post the information on the website and social media sites utilized by the District.

Early Dismissal 

  • The Superintendent or their designee will monitor any situation that may warrant an early dismissal and will make the determination to do so. 
  • The Operations Chief will designate people to arrange transportation for students. 
  • The Public Information Officer will activate use of the District’s mass communication system. 
  • The Public Information Officer will contact the local media, post the information on the website and social media sites utilized by the District.
  • The Liaison Officer will notify each of the building principals. 

Evacuation

  • The Superintendent or their designee will determine the level of the threat. 
  • The Operations Chief will contact the transportation supervisor to arrange transportation. They will also arrange for student-parent reunification. 
  • The Safety Officer will clear all evacuation routes and sites prior to evacuation 
  • Principal(s) will evacuate all staff and students to prearranged evacuation sites as outlined in building plans. They will report to the superintendent or their designee any missing staff or students.

Sheltering Sites (Internal and External) 

  • The Superintendent or their designee will determine the level of the threat and communicate with building principal(s) who are affected by the emergency. 
  • Principal(s) will move all staff and students to pre-arranged sheltering sites as outlined in building plans. They will report to any missing staff or students. 
  • The Logistics Chief will make appropriate arrangements for human needs in the event of a long-term situation. 

Protocols for Responding to Bomb Threats, Hostage-takings, Intruders, Abduction, and Other Emergency Situations

The District has procedures and provides training for emergencies.  Specific response steps are confidential and contained within each Building-level Emergency Response Plan. Emergencies include but are not limited to the following situations:

  • Abduction
  • Armed Intruders / Active Shooters
  • Bomb Threats
  • Early or Alternate Emergency Dismissal
  • Explosions
  • Fires
  • Hazardous Material Incident
  • Homeland Security Threats
  • Hostage Situations
  • Infectious Disease
  • Severe Weather
  • Student-Made Threats
  • Suicidal Students
  • Suspicious Package Protocol
  • Suspicious Persons

Responses to Implied or Direct Threats of Violence 

  1. Students are required to inform school staff about any direct or indirect threat of violence or actual act of violence to themselves, others or school property.
  2. Staff members are required to immediately inform the Principal or their designee of any direct or implied threat of violence or actual act of violence by students, teachers, or other school personnel including bus drivers and monitors as well as visitors to the school, including threats by students against themselves, which shall include suicide.  The Principal or their designee decides whether to utilize the building’s trained clinician(s) in an effort to de-escalate or defuse the situation.
  3. The district disseminates educational material, including but not limited to emails and formal brochure, encouraging parents and visitors to tell school staff about any direct or implied threat of violence or actual acts of violence by students, teachers, other school personnel and visitors to the school, including threats by students against themselves.
  4. After considering the specificity/generality of the threat or severity of the violent act, the Principal or their designee will determine whether to immediately contact the Superintendent of Schools or the Assistant Superintendent to advise them of the threat, obtain assistance to determine the severity of the threat or report the violent act.  The Principal will have the discretion to report minor incidents to the Superintendent verbally and/or in memorandum form after the situation has been resolved.
  5. Each building has the availability of a Threat Assessment Team. This is a multi-disciplinary team that uses a nationally recognized evidence-based model to evaluate threats and implement the necessary mitigation steps to help prevent a threat from escalation to an act of violence.
  6. The building administrator will investigate reported threats of violence and will make the determination of disciplinary measure consistent with the District’s Code of Conduct.  Chronic offenders may require a behavior plan or contract, close monitoring, and/or police involvement.

Protocols for a Public Health Emergency

Background

In September 2020, Governor Cuomo signed legislation that requires all New York State public employers to adopt a plan for operations in the event of a declared public health emergency involving a communicable disease. The new legislation will constitute New York State Labor Law Section 27-C, and served as a response to the effects of the sudden onset of the COVID-19 pandemic in the Spring of 2020.  In addition to 27-C, the following section was added to 2801-a of the Education Law that required additions to the District Plan.

Protocols

  1. In the event of a state-ordered reduction of the District’s in-person workforce, the following is a list of essential employees.

 

Essential Position or Title

Description

Justification

Building Level Emergency Team

All assigned members to the Emergency Team, as indicated in the BLERP.

As needed for planning if remote not possible

District Level Emergency Team

All assigned members to the Emergency Team, as indicated in the DWSP.

As needed for planning if remote not possible

Cabinet

Superintendent,
Asst. Superintendent of Curriculum,
Asst. Superintendent of Business,
Asst. Superintendent of Operations, Asst. Superintendent of PPS,
Director of Personnel, and
Director of Technology.

As needed for planning and oversight 

Security Team

Asst. Superintendent of Operations & Safety, assigned building monitors, as needed members of Altas Security

As needed for building access

Custodial Staff

Asst. Superintendent of Operations & Safety, Building Head Custodians, applicable staff for cleaning, as needed

As needed to ensure health and safety cleaning protocols are followed.

Technology Staff

Director of Technology and full department.

As needed to maintain and assist with remote access via hardware and software

Food Service Staff

Director of Food Service, Sr. Food Service Workers, and necessary staff for meal distribution as needed. 

As needed to provide meals to students during remote instruction.

Business Office Staff

Asst. Superintendent for Business, Treasurer, Payroll, Accounts Payable, Purchasing Agent

As needed to ensure business operations continue. 

PPS Staff

Asst. Superintendent for PPS, Supervisor of PPS, office staff as needed, Related Service Providers, Counselors as needed to meet student needs

As needed to ensure students’ mandated IEP and 504 services are met as well as mental health needs  of staff and students

Buildings, Grounds & Maintenance 

All assigned members to support upkeep of buildings & grounds

As needed to ensure facilities are maintained properly

Transportation Staff

Supervisor of Transportation, Dispatcher, Mechanics, and bus drivers as needed

As needed to transport students and/or deliver food and supplies

 

  1. To enable all non-essential employees and contractors to telecommute, District staff will be guided by the Washingtonville Central School District Reopening Plan that can be found on the District website. 
  2. In an effort to reduce overcrowding at the worksite:
  • Class schedules may be staggered to a morning and afternoon cohort.
  • In-person days may be staggered by cohorts groups. 
  • Follow CDC/Health Department mandates for numbers permitted on site
  • Staff and students may walk or drive a personal vehicle to campus.
  • Staff may be required to arrive on campus prior to students in a staggered work shift or staggered assigned day of work.
  • Employees may be permitted to work remotely.
  • Contractors may not be permitted on campus during school hours.
  • Visitors may not be permitted on campus during school hours.
  1. Personal protective equipment (PPE) will be procured and stored:
  • The Facilities Department will maintain an inventory of PPE in accordance with NYS Education Department guidelines, and continually restock same as needed.
  • Storage of personal protective equipment will be on campus and comply with the manufacturer’s storage recommendations for each item.
  • PPE equipment will be readily available, if needed.
  1. In the event an employee, student or contractor is exposed to a known case of a communicable disease that is subject to a public health emergency, exhibits symptoms of such disease, or tests positive for such disease, the District will respond as per the Washingtonville Central School District - District Wide Safety Plan that can be found on the district website https://sway.office.com/hgvVucmSq7zEfUZw?ref=Link  under the Annual Notices section of the site. 
  2. All essential employees and contractors will have their hours and work locations documented, including off-site visits, by:
  • All entrances will be locked and monitored by security guard/greeter.
  • All employees will use their access card for entrance which documents their arrival on premises.
  • Payroll, attendance, and/or time cards will further document an employee’s presence on campus.
  • Contractors will sign in with the security guards/greeters, and their presence registered in the visitor log book or visitor management system. 
  • Non-essential visitors will be not be allowed on site.
  1. If emergency housing is needed to further contain the spread of the communicable disease, the Washingtonville Central  School District will lodge an essential employee at a local hotel bearing the full cost of the stay.

Responses to Acts of Violence

  1. The Principal or their designee will determine whether to contact law enforcement personnel.  Threats or actions placing students, staff and others in imminent danger require an immediate LOCKDOWN protocol followed by a call to the police and the District Superintendent (if safe to do so).  Violent offenses defined in the S.A.V.E. regulations will also require the involvement of the police.
  2. The Principal, and/or their designee then determine the appropriateness of directing the Building-level  Emergency Response Team to be activated. 
  3. The Building-level Emergency Response Team (BERT) consisting of trained staff and school personnel may assist with an Evacuation, Lockout, Shelter-in-Place, Hold-in-Place, or Early Dismissal and will follow the appropriate protocol (see appendices for further information).  The Incident Command System (ICS) under the National Incident Management System (NIMS) should be followed as closely as possible to ensure good coordination between the building-level teams, District leadership, and responding agencies.
  4. If the threat of violence or danger is imminent, a Lockdown may be utilized.  A Lockdown is time sensitive and therefore may be requested by any school staff member based on the incident and timely need for the Lockdown. During the Lockdown, all school staff, students, and visitors (including all BERT members) are required to Lockdown  in the nearest lockable space and await further instruction, or in some situations, evacuate the campus.
  5. Procedures for contacting parents, guardians and persons in parental relation to students in the event of a violent incident or early dismissal are detailed in each building-level emergency plan. The use of the District’s mass communication system is typically utilized.
  6. Aggressively dangerous and violent students, staff or visitors shall be managed as outlined by the procedures detailed in the district Code of Conduct.
  7. The building administrator will investigate reported threats of violence and will make the determination of disciplinary measure consistent with the District’s Code of Conduct.  Chronic offenders may require a behavior plan or contract, close monitoring, and/or police involvement
  8. School administrators must keep records of serious threats and acts of violence and report them annually to the state.
  9. Prompt contact with appropriate law enforcement officials is essential in the event of a violent incident. These relationships have been established by participation of local response officials on Building-Level Emergency Response Teams. These individuals and appropriate means of contact are documented in each Building-Level Emergency Response Plan.
  10. The district has a zero-tolerance policy for acts of school violence.

Identification of District Resources Which May Be Available for Use During an Emergency

District resources are available in each building and stored in a central location. Each building will designate a Command Post. The list, which is not meant to be inclusive, requires the following items:  

  • Copy of District-Wide School Safety Plan
  • Building-level Emergency Plan
  • Quick reference Emergency Management Procedures  
  • List of emergency telephone numbers  
  • Building floor plans  
  • Telephones  
  • Radio communications 
  • Weather radio  
  • Flashlights 
  • Photocopier  
  • Computer  
  • Student rosters  
  • List of individuals with special needs and specific evacuation plans  
  • Telephone numbers for parents/guardians  Information about emergency needs (e.g. students/staff that require medications, vehicular transportation issues, etc.)  
  • School and staff census information 

Coordination and School District Resources and Manpower During Emergencies

The District will, as appropriate, utilize all available manpower during an emergency. Within each building, schools may use the Staff All Call response protocol, that quickly summons all available staff members to a staging area for assignments. Coordination of available employees is typically performed by the Principal or their designee.  Specific job duties will be assigned based on the type of emergency and in compliance with the appropriate district and building emergency response procedure.  Additional district resources may be requested by any building administrator or designee as needed. The Superintendent or their designee will call in all available maintenance and custodial staff to provide support during an emergency as needed. Assistance from outside government agencies may also be requested.  A specific list of available resources may be found in Appendix 4 of this plan.

Participating in Unified Command under ICS Principles

Assignment of Responsibilities

A chain of command consistent with the National Interagency Incident Management System (NIMS)/Incident Command System (ICS) will be used in response to an emergency. Members of the School, Emergency Response Team, will be part of this system.  In the event of an emergency, the response team will adopt NIMS/ICS principles based on the size, scope, and character of the emergency.

  1. All administrators and Building-level Emergency Response Teams members shall complete the incident command training level one.
  2. All District Emergency Response Team members shall complete incident command training level one and level two.

ICS Positions

The number of ICS positions filled will be dependent upon the scope of the incident.

  • Incident Commander – Responsible for the direction of the building response in a building-level emergency (Building Administrator/designee).
  • Public Information Officer – Compiles and releases information to the news media.
  • Safety Officer – Monitors the response to prevent injuries from occurring to both those involved in the incident and those trying to resolve it.
  • Liaison – Represents the District by working with responding agencies (law enforcement, fire department, EMS, utilities, etc.) and other school districts that may be involved in the incident.
  • Incident Log – Keeps a written log of all incident events and updates appropriate command post personnel on significant developments.
  • Operations – responsible for directing the implementation of action plans and strategies for incident resolution.
  • Logistics – Responsible for providing all resources (personnel, equipment, facilities and services) required for incident resolution.
  • Planning/Intelligence – Responsible for collecting, evaluating, and disseminating the information needed to measure the size, scope and seriousness of an incident and to plan a response.
  • Administration/Finance – Responsible for all cost and financial matters related to the incident.

District Command Post (DCP): 

Unless otherwise specified, The DCP will be located in the Central Administrative Offices.  If necessary, the command post may be moved to an alternate site including the transportation facility and even non-district-owned buildings.  

Potential ICS EMERGENCY Sites:

Building Uses
Washingtonville School District - District Offices         Command Center
Public Information Center
Communications Center
Washingtonville
High School 
Shelter-in-Place
Staging Area(s)
Alternate Command Center
Little Britain Elementary  Shelter-in-Place
Staging Area(s)
Round Hill Elementary  Shelter-in-Place
Staging Area(s)
Taft Elementary Shelter-in-Place
Staging Area(s)
Washingtonville
Middle School
Shelter-in-Place
Staging Area(s)

 

Section IV: Communication with Others

Obtaining assistance during emergencies from emergency service organizations and local government agencies

  1. The district continues to work closely with local police, fire, EMS, and governmental agencies to obtain assistance during emergencies.  Representatives helped in the development of this plan, have assisted in emergency drills, and provided technical assistance.  Providers have given approval to the district to rely on local personnel, resources, and facilities in emergency situations.
  2. The district maintains an updated list of local, county, and state agencies and personnel to contact to obtain assistance. The superintendent or their designee will initiate the contact when needed.

Obtaining advice and assistance from local government officials, including the county or city officials responsible for implementation of article 2-B of the Executive Law

  1. The district maintains an updated list of local and county emergency organizations, agencies, and government officials responsible for implementation of Article 2-B of the Executive Law. The superintendent and their designee will initiate the contact when needed.  The Incident Commander will call 911 with specific information (type of emergency, location, number of people affected, directions, etc.) The local agencies (police, fire, ambulance) will respond first.  Local agencies that respond will contact county, state and federal agencies if necessary, or if a disaster is declared will invoke Article 2-B.
  2. Post-incident response coordinated through local and country agencies (Red Cross, United Way agencies, mental health resources).
  3. The key officials in local government that can help to develop plans and assist in emergency situations as listed in emergency situations are listed in Appendix 4. Key government agencies are listed below:
  • Orange County OEM
  • Washingtonville Sheriff’s Department
  • New York State Police        
  • Orange County Police Department
  • Washingtonville Fire Department
  • Blooming Grove Ambulance
  • Red Cross

Contacting Parents, Guardians or Persons in Parental Relation to the Students of the District in the Event of a Violent Incident or an Early Dismissal

In the event of violent incidents or crises, or an early dismissal of students, every effort will be made to notify parents. A Connect-ed message will be sent out as appropriate for the situation using various formats available (phone call, email and/or text message). As soon as practical, the Superintendent or their designee shall activate the emergency notification system that will provide relevant information. Parental notification procedures for a student involved in disciplinary situations shall be consistent with the Code of Conduct and New York State law, and shall be presented clearly and concisely to staff and students each year. 

When a student is involved in any violent situation, or an implied or direct threat of violence by such student against themselves, including suicide,  parent or guardian shall be contacted as soon as practicable. Administration shall utilize school mental health resources when necessary.

It is the responsibility of all parents and guardians to ensure that emergency contact information for students is always up-to-date and complete.

Section V: Recovery

Continuity of Operations

This district maintains continuity of operations at both the district and building-level to ensure that essential functions continue during an emergency and its immediate aftermath.  Essential functions include business services (payroll and purchasing), communication (internal and external), computer and systems support, facilities maintenance, safety and security, and continuity of instruction. Specific continuity plans are contained within each Building-level Emergency Response Plan.

Continuity of Instruction

The District offers a suite of online instructional tools that can be used to support remote instruction and communication. General instructional tools for communicating with students include online services including:

  • Google Drive with shared folders 
  • GSuite (Docs, Sheets, Slides, Forms, Classroom, Sites)
  • Gmail 
  • Seesaw

Detailed grade-specific remote instructional procedures are contained within each building-level emergency plan.   

Note: The local public Library online resources are available remotely and can be accessed by students who have a library card.

District Support for Buildings

When the Chief Emergency Officer is notified that an emergency exists, he/she will respond accordingly.

Members of the District Safety Team will assist as needed either at their respective Building Command Posts or by responding where directed by the Incident Commander(s). The District Safety Team will assign such other personnel as deemed necessary to meet the needs of the situation.

The District Safety Team members will remain at their assigned posts until the Incident Commander(s) has determined that the emergency is over, or it is unsafe, or no longer necessary to remain, or need to relocate.

Should the incident involve a single building, at the discretion of the District Safety Team leader in consultation with that building’s administrators and Building Emergency Response Team (BERT), other school buildings may be called to support the Building Emergency Response Team in that building.

Should the incident involve multiple buildings, at the discretion of the District Safety Team leader, in consultation with building administrators, additional mental health support from the County Crisis Team and local area hospitals may be solicited to support the Emergency Response Teams in the affected building(s).

In any case, a “debriefing”, or post-incident analysis, will be facilitated by the District Safety Team.  This process will include a review of the actual incident, the Team’s response to the incident, and post-traumatic incident debriefing.

District clinicians (or, mental health professionals from outside agencies if they have been involved) will provide ongoing as-needed support to the Team members, and will monitor post-traumatic stress symptoms in team members.  As appropriate, team members may be provided with a referral to EAP and/or with information regarding private mental health providers in the area.

Principal(s) are expected to consult with the District Public Information Officer in composing letters to parents following any emergency. The District’s Public Information Officer will assist in sending mass communication messages to affected groups. The District’s Liaison Officer will communicate with outside agencies, such as the County Health Department, to provide necessary services following any emergency.

Disaster Mental Health Services

The District Liaison Officer will communicate with outside agencies, such as the County Health Department, to provide necessary mental health services following any emergency. District mental health providers may be temporarily reassigned to assist in the recovery process.